Transfer invoices

Introduction

On this page, you have the option to transfer your invoices directly to your financial system and control the transferred data. Then you do not need to print lists or invoices to make the comparison.

Description

Filter

In the filter in the top, you have the option to select customer and invoice type. You can also select a standard period or select to enter a date interval.

Here you also select, if you would like to see only non-transferred invoices, previously transferred invoices or ignored invoices. An ignored invoice is an invoice you or a colleague has marked, so it does not get transferred to the financial system.

Click Show when you have made your selection.

Please note: If you use TimeLog MLE, you need to select a legal entity to see results in the list.

Result list

When you have made your search, you see the invoices and credit notes which you can transfer to your finance system based on the selected filter.

On the left side, you see which invoices and credit notes you have in TimeLog. You see:

  • No.: Shows you the invoice/credit note number
  • Customer: Shows you the customer name
  • Heading: Shows you the text from the invoice header
  • Type: Shows you if it is an invoice or a credit note
  • Date: Shows you the date for your invoice
  • ¤: Shows you the currency used on the invoice
  • Amount: Shows you the amount from the invoice in the used currency

The listed invoices are automatically marked in the checkbox to the right, and you can de-select the single invoices, if needed.

Click the buttons Ignore or Transfer to ignore or transfer the invoices.

Once you have transferred your invoices, you can select to see only transferred invoices to get an overview of the matching data in the financial system. In the right side you also see:

  • No.: Shows you the invoice number
  • Customer: Shows you the customer name
  • Status: Shows you the booking status from the financial system
  • Date: Shows you the booking date for your invoice
  • ¤: Shows you the currency used on the invoice
  • Amount: Shows you the amount from the invoice in the used currency

Special remarks

The transferred invoices are logged in the integration log, and you can see the transferred invoices’ invoice number from the financial system.

Last updated 16 Jun 2020