Salary groups

Introduction

On this page, you can create, edit and delete salary groups to match your reporting needs.

Description

You can use salary groups to differentiate the salary and absence code setup for your employees, which is a big advantage, if you e.g. have employees on different collective agreements.

Prerequisites

You need to enable a number of settings before you can make use of salary groups in TimeLog.

  1. Activation in the system administration
    You need to make use of the advanced salary time registration, which you enable on the front page of the system administration under Staff management.

  2. Employee module settings
    Once you have enabled the function, you need to activate salary groups under Employees -> Employee module settings. It automatically enables both salary accounts and salary specification, which enables you to create several salary codes and show them in the timesheet for your employees. Once you enable salary groups, the system automatically create a default salary group with your existing codes available.

  3. Setup of salary accounts, salary and absence codes
    You must have done your advanced setup to add the right options in your different groups.

Filter

On the top of the page, you find the filter, where you can select to see active, inactive or all salary groups. As default, you only see the active salary groups. If you select Show as list, you get a list of your salary groups. If you select Show as Matrix, you get a list of your salary groups and an overview of which salary accounts you have activated on the salary groups.

Salary groups

In the table you get an overview of your salary groups, and you have the option to either create a new group or copy an existing one.

If you view the results as a list, you can edit the group or add a salary account using the burger menu next to the group name. You can use the burger menu on the salary account to remove it from the group.

If you see the results as a matrix, you can easily add and remove salary accounts by clicking the grey dot or the green checkmark in the column.

Creating a new salary group

You create a new salary group by clicking the New salary group button in the list view, which opens up your edit options.

  • Name: Here you enter the name which is shown on the employee cards
  • Description: Here you enter information about the group, so your have no doubt that this is the right group you edit at a later stage

At the bottom, you can select if normal working time, difference and flex calculation should be visible in the timesheet for employees in the salary group.

To the right in the salary group, you decide if the salary time registration is used and is visible in the timesheet. If you do not mark Timesheet, your employees cannot register time on the salary and absence codes you have set up on your salary accounts.

Remember to click Save, once you have made your settings.

Add salary accounts to salary groups

Once you have created your salary group, you need to remember to add the salary accounts, which your employees should be able to track time on. You do this easily by changing to Show as matrix in the filter at the top of the page. It enables you to add salary accounts easily by clicking the grey dot under each account. Your changes are saved automatically once you click your way through.

Updating employee cards

Once you have made your salary group setup, you need to remember to select the right group at the single employee’s employee cards. This gives your employees a new view in the timesheet, where they can make their registrations on both absence and salary codes. Registrations on codes which they had access to previously will be shown historically in the timesheet and in reports.

Maintenance

If you at a later stage add an extra salary account, you must remember to add it to the right salary groups afterwards. You do this easily by changing to Show as matrix in the filter at the top of the page. It enables you to add salary accounts easily by clicking the grey dot under each account.

You can remove a salary account in the same way by clicking the green checkmark. Your changes are saved automatically once you click your way through.

If you need to deactivate a salary group, you need to be in the list view and click the Status column. You need to make sure that all your employees are linked to the right group before you make changes, as you cannot deactivate a group which is selected on one or more employees.

Special remarks

If you need a group without flex or time off in lieu, the time off in lieu code needs its own absence code and salary account.

Last updated 11 Jun 2020