DataLøn

Introduction

You set up the integration in the System administration -> Integrations & API -> Integrations, so you can transfer configured salary data to DataLøn.

Description

Flow from TimeLog to Dataløn

Important information before you start the setup

Vacation days transfer to DataLøn as decimal figures in full or half days. Therefore, we recommend you to set up your vacation absence codes to run in full or half days. If your code is set to hours, the numbers will not match in the export.

All other absence and salary codes transfer in hours or pieces. The matching codes in DataLøn must be set up without a rate, as you cannot select one in TimeLog.

Allowance registrations and expenses transfer to DataLøn as amounts. Allowances have their own calculation model and transfer as a sum based on the calculation. The expenses transfer as a total amount for all expenses within the salary period.


Connection setup

To get started with the integration, you first need to click Add integration. Then you need to enter your employer no. and license key from DataLøn. Click Connect, and you are ready to configure the integration.


Linking of employees

For the integration to work correctly and transfer data to the employees in DataLøn , you first need to link your employees from the two systems. It requires you to activate employee ID in the system administration under Employees -> Employee module settings. It is not necessary to update the employees’ IDs in TimeLog, as it is added when you perform the linking.

Click Link employees to start the linking. It opens a new page, where you get a list of all your employees in TimeLog.

Filtering

The filter at the top is set to Show all employees the first time you enter the page, and afterwards it will show the linked employees.

  • Show all employees: Lists all employees which are active in TimeLog
  • Show linked employees: Shows all employees linked with DataLøn 
  • Show unlinked employees: Shows all employees not linked with DataLøn 
  • Show ignored employees: Shows the employees you have ignored previously

Linking employees

First time you do the setup, the integration automatically looks for matching employees from DataLøn with the same name and ID and suggests them in the list.

  • Match, not linked: Shown with yellow marking
  • No match: Shown with grey marking
  • Linked: Shown with green marking

To link the employees, you need to match the employees marked with grey markings to the right employee from DataLøn manually in the list to the right. Then you mark the employees in the checkboxes in the right side, select Link in the Select action menu and click OK. If the ID from your employee in DataLøn is different from the one in TimeLog, the integration automatically updates TimeLog with the one from DataLøn.

You also have the option to remove the link and ignore employees via the Select action menu, if you need to at a later point in time.

Please note: You need a TimeLog user license per employee you add in TimeLog.

If you deactivate an employee which is linked to DataLøn, the link will still be there between the two systems.


Select salary data for transfer

Here you select which data you would like to transfer to DataLøn from TimeLog.


Linking of salary and absence codes

You need to link your salary and absence codes to ensure the data ends up in the right place in DataLøn and added correctly to the payslips. Please note: You need to first check the single absence codes and mark that the data can be used in salary data exports.

Click Link salary and absence codes to start the linking. It opens a new page, where you get a list of all your codes in TimeLog.

Filtering

The status filter at the top shows all salary codes by default and you may select the following views:

  • Show all codes: Lists all active codes available in TimeLog
  • Show linked codes: Shows the codes linked with DataLøn
  • Show unlinked codes: Shows the codes not linked with DataLøn

Linking salary and absence codes

To link the codes, you need to match each of them with the right one from DataLøn manually in the list to the right. Once you have made a selection, the checkboxes to the right are marked automatically. Then you select Link in the Select action menu at the top and click OK. You can also change status by clicking the dot next to the codes.

You also have the option to remove the link via the Select action menu, if you need to at a later point in time.

The codes are shown with different status depending on how far you are in the process.

  • Match, not linked: Shown with yellow marking
  • No match: Shown with grey marking
  • Linked: Shown with green marking

Transfer approved salary data

When this setting is activated, you can only transfer approved salary data to your salary system. Your employees' reported salary data will show in the Transfer salary data page in the Employees menu, and the checkbox to the right of the employee row can only be checked when all data is approved by a manager.


Confirm integration setup

You complete the setup by confirming you have been through and completed all steps in the setup. See it as a checklist to make sure you have done everything.

Mark the checkboxes, click Activate and the integration is completed.

Special remarks

Changes to both linking of customers and salary and absence codes are marked in the integration log.

Last updated 14 Oct 2020