Salary rules

Introduction

You can set up the system to automatically add e.g. vacation days to your employees’ salary accounts in TimeLog. You do it in the System administration -> Employees -> Salary rules.

Description

On this page, you can create, edit and delete salary rules to match the agreements with your employees.

Create a new salary rule

You create a new salary rule by clicking the New salary rule button, which opens up your edit options.

  • Select rule: Here you select which rule you would like to set up
    • Automatic accumulation: Here a general addition is done, no matter what your normal working hours are
    • Automatic accumulation based on working time: Here the addition is done based on your normal working hours
  • Salary account: Here you select which salary account the rule applies to
  • Accumulation: Here you enter the number of hours or days that is accumulated per addition
  • Accumulation frequency: Here you select, if you want to accumulate per week, month, quarter or year. The accumulated number of hours or days is released the first day in the following period. Please note: For yearly accumulation, you need to select in which month the accumulation starts

Depending on your setup of TimeLog, you have the option to set up to or more rules.

Remember to click Save, once you have made your settings.

Calculations

Here we provide you with an overview of how the system does the calculations of the automatic accumulation, if you have an employee who starts or stops in the middle of an accumulation period. We calculate based on the start or end date and the number of workdays within the period. We cannot add more than what matches a full period. We always round to two decimals.

We use the below calculation models:

  • Weekly accumulation: Number of days hired / 7 * Accumulation 
  • Monthly accumulation: Number of days hired / 30 * Accumulation 
  • Quarterly accumulation: Number of days hired / 90 * Accumulation 
  • Yearly accumulation: (Number of days hired / 30 * Accumulation) + (Full months within the accumulation period / 12 * Accumulation)

Salary rule maintenance

If no changes are made to your local agreements, collective agreements or legislation, you do not need to change the rules. They automatically run from year to year based on your settings.

If you do need to change one or more rules, you do it with a click on the pencil next to the name. It opens your edit options:

  • Salary account: Here you select which salary account the rule applies to
  • Accumulation: Here you enter the number of hours or days that is accumulated per addition
  • Accumulation frequency: Here you select, if you want to accumulate per week, month, quarter or year. The accumulated number of hours or days is released the first day in the following period. Please note: For yearly accumulation, you need to select in which month the accumulation starts

Remember to click Save, once you have made your settings.

Last updated 07 Sep 2020