Zenegy

Introduction

You set up the integration in the System administration -> Integrations & API -> Integrations.

Description

We recommend you to activate Employee ID in TimeLog to ensure correct file creation.

1. Go to the System administration ->Employees -> Employee module settings
2. Check Show employee ID
3. Enter an ID on each employee

We recommend you use the same ID as in Zenegy.

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Connection setup

1. Click Add Zenegy
2. If you use TimeLog MLE, select legal entity and click Activate
3. Enter your e-mail and pasword for Zenegy
4. Click Approve access

We recommend that you have an extra licence for Zenegy. You need this licence to link the integration to, so you avoid to lose the connection, if a person changes login information or is no longer working at your company.

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Optional setup

• Transfer only approved time registrations and expenses: Limits the integration to only select the registrations and expenses approved by a manager within the selected period

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Select salary data for transfer

• Absence: Adds the time tracked in absence codes, e.g. vacation
• Mileage, km: Adds the number of kilometers driven
• Project time: Adds the time tracked on projects
  • For all employees: Transfers data with no limitations
  • For selected salary groups: Transfers data only for the employees in the selected groups

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Link employees

The filter at the top is set to Show all employees the first time you enter the page, and afterwards it will show the linked employees.

• Show all employees: Lists all employees which are active in TimeLog
• Show linked employees: Shows all employees linked with DataLøn 
• Show unlinked employees: Shows all employees not linked with DataLøn 
• Show ignored employees: Shows the employees you have ignored previously

First time you do the setup, the integration automatically looks for matching employees from Zenegy with the same name and ID and suggests them in the list.

• Match, not linked: Shown with yellow marking
• No match: Shown with grey marking
• Linked: Shown with green marking

Link employees

1. Select an employee in the list
2. Mark the checkbox next to the employee name
3. Select Link in the Select action menu
4. Click OK

TimeLog employees are overwritten with the employee information from Zenegy. You need a TimeLog user license per employee you add in TimeLog.

You also have the option to remove the link and ignore employees via the Select action menu, if you need to at a later point in time.

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Confirm integration setup

Click Activate once you've linked your employees. Now you’re ready to transfer data via the Transfer salary data page.

Special remarks

Link absence codes

For TimeLog to be able to transfer registrations on absence codes to Zenegy, the absence codes in TimeLog must have code numbers as in the example in the table below.

Absence codes	TimeLog	Zenegy
20	Vacation	Vacation
21	Extra vacation day	Vacation free day
25	Paid maternity leave	Paid maternity leave
26	Unpaid paternity leave	Unpaid paternity leave
30	Illness	Illness
31	Child’s first sick day	Child’s sick days
32	Care day	Care day
33	Training and education	Training and education
34	Business travel in EU	Business travel in EU
35	Business travel outside EU	Business travel outside EU
36	Other	Other

If you need to differentiate on the absence in TimeLog, it is possible to have two or more absence codes with the same number. The registrations are then summarised on the same absence type in Zenegy.