Departments Structure
How to activate, create, and maintain the department structure in your TimeLog site, so you can organise your company into clear departments and keep this structure accurate and updated over time.
This function is only available in selected higher-level TimeLog packages.
Activate departments
To follow the instructions in this article, you must have access to the System administration area in your TimeLog site.
When you activate departments, a department filter becomes available across the system, allowing you to sort and analyse data by department.
Configuration of departments
In the main menu, click 'System' to open the system administration. Then go to 'General settings' and select 'Departments'. Expand 'Configuration of departments', section to activate or deactivate departments for your TimeLog site.
Filter
There is a filter at the top of the page that allows you to choose to display active, inactive or all departments. By default, the page will only display the active departments on the list. Click Show to have your departments displayed in the list below.
Departments
Here you can see a list of your departments. You can see the name of the department, the head of department and an indication of whether the department is active or inactive. If you have sub-departments, you can open them up by clicking the small arrow to the left of the department name.
Create a new department
- Click New department
- Enter Name and Department No.
- Choose whether it is to be placed under another department by selecting a Main department for the new department. There can be a maxmium of 3 levels of sub deparments under a main department.
- Choose a Manager for the department.
- Click Save
If you wish to create multiple departments, click Save and new and then repeat the process.
Maintenance
If you want to edit a department, click the pencil icon to the right. Changes to an active department apply throughout the entire system, and the previous settings are no longer visible. If you need to keep data separate before and after a change, create a new department instead and move the relevant data to this new department.
If you want to delete a department, click the waste bin icon. You can only delete a department if it has never been used in the system. In practice, this means the department must not be linked to any projects, employees, or registrations, and therefore has no data history associated with it.
You can only deactivate a department when all projects and employees connected to it are deactivated. If you later reactivate an employee who is linked to a deactivated department, the department will be removed from the employee card. You must then select an active department before you can activate or save the employee.
If you have many departments and want to delete or activate/deactivate several at once, tick the white boxes to the right and choose an option from the Select action drop-down menu above the list. Click OK to complete the action.
Do you have several companies in different countries?
We can help you to support this setup with our TimeLog MLE option, which allows you to have multiple legal entities in the same TimeLog system, each with its own set of payroll and financial systems.
See our website for details and find out if this option can start adding value for you right away!