How do I create an expense report?

Use Expense overview when you need a general overview of expenses across employees, projects and customers.
Use Print personal expenses when you need a full, printable overview of all expenses for a single employee.

Use the checklist below to decide.

If you need to…	Use this report
See all expenses across many employees	Expense overview
Analyse expenses across projects and customers	Expense overview
Export expenses to Excel or text file for further analysis	Expense overview
See mileage, allowances, accommodation, specified	Print personal expenses (the Expense overview just shows "expenses")
Review all expenses for yourself or a single employee	Print personal expenses
Understand the outstanding reimbursement that is due to me	Print personal expenses
Separate expenses by expense, mileage, allowances, accommodation, specified	Print personal expenses
Get a printable report with a signature section	Print personal expenses

Finding the report
1. Option 1: Register: in TimeLog's navigation go to "Register" click "Print personal expenses"
2. Option 2: Reports: In TimeLog's navigation go to "Reports" and find "Print Personal Expenses"

Set the report filters
Use the filters to narrow down which expenses you want to see.

Filter	Description
Employee	Select the employee whose personal expenses you want to print. (The default will be you)
Customer	Limit expenses to a specific customer.
Project	Limit expenses to a specific project.
Expense type	Filter by type of expense.
Payment method	Filter by how the expense was paid.
Approval Status	Filter by approval status.
Control	Filter by control status.
Payment	Filter by payment status.
Standard period	Quickly select a period (MTD, YTD, This week, Last week, This month, Last month, This year, Last year).
Period (From–To)	Define a custom date range for the report.

The Print personal expenses report shows multiple tables, typically grouped by:

Each table includes a core set of columns, with additional columns for specific types (for example, mileage):

Column	Description
Date	Date of the expense.
Expense #	Unique expense number.
Comment	Any comment added to the expense.
Expense Type	Category/type of the expense.
Project Name	Name of the related project.
Reimbursable	Indicates if the expense is reimbursable.
Destination	Destination (for example, mileage trips).
Purchase Price	Purchase price related to the expense.
Amount	Expense amount.
Approval Status	Current approval status.

At the bottom of the report, there is a signature section for manual sign-off.

After pressing "Show" and seeing results, you will see a print icon on the top right
Click that and a printable version of the expense report will be available in your default print options flow of the browser

Set the report filters
Use the filters to narrow down which expenses you want to see.
Screen Shot 2026-02-03 at 11.28.30 AM

Filter	Description
Employee	Show expenses for one or more employees.
Customer	Limit expenses to a specific customer.
Project	Limit expenses to a specific project.
Expense type	Filter by type of expense.
Payment method	Filter by how the expense was paid.
Standard period	Quickly select a period (MTD, YTD, This week, Last week, This month, Last month, This year, Last year).
Period (From–To)	Define a custom date range for the report.

Set the View Options
Decide which types of expenses you want to include:
1. Check Show personal expenses if you want to include personal expenses.
2. Check Show project expenses if you want to include project expenses.
  Refresh/update the report if required by your system.
Press Show to see the results which should include one table that includes the following columns

Column	Description
Date	Date of the expense.
Expense #	Unique expense number.
Supplier	Supplier related to the expense.
Invoice #	Invoice number, if available.
Comment	Any comment added to the expense.
Attachment	Indicator/link to attached documents.
Project no.	Project number connected to the expense.
Project name	Name of the related project.
Reimbursable	Indicates if the expense is reimbursable.
Amount	Expense amount.

You can export the report for further analysis or sharing

Learn how the "Expense overview" and "Print personal expenses" reports differ, and follow step-by-step guidance to choose, configure and export or print the right report for your needs.