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Allowance rates

View an overview of your per diem rates. Create new rates or edit existing ones in System Administration → Time and expense registrations → Allowance rates.

Allowance rate is also referred to as a tax-free travel allowance. If you have incurred expenses for meals, accommodation, and small necessities while traveling for work, you may receive a tax-free travel allowance. The trip must last at least 24 hours to be considered a business trip and qualify for allowance reimbursement.

Allowance rates are used and visible in the travel expense module (if activated). TimeLog supports per diem regulations in Denmark, Sweden, Germany, and Finland. You select the applicable allowance legislation on each employee’s profile.

The allowance rates are set by the tax authorities each year, and you must remember to update the rates in TimeLog.

Create allowance rates

  • Click New per diem rate
  • Enter Name
  • Select Allowance legislation
  • Choose whether it should be the default, so it is selected for new employees
  • Enter Unit prices
  • Enter Deductions
  • Select Calculation principle
    • DKK: Calculates everything in currency
    • %: Calculates everything as a percentage of a given amount
  • Click Save

Edit allowance rates

You can edit rates by clicking the name or the pencil icon to the right of each entry.