Time

Introduction

Under Time you can both track your work time on projects and your absence. You have the opportunity to get a good overview of your time tracking, so you can correct it, if needed.

Description

In this video, you see how you can track time in TimeLog.

Track time with Fast track

You can track time via the Fast track search field.

1. Search for a specific task, customer or project
2. Enter date, number of hours and a comment
3. Click Save

Track time in the timesheet

1. Find the right project and task
2. Enter number of hours and a comment

The hours are saved automatically when you leave the field.

To change the period displayed to, for example, one day, two weeks or a month, click on the calendar icon. A week is shown as default, and you can change it to e.g. one day, two weeks or a month.

To mark a task as favourite, click the star to the left. Then you can use the menu in the top right corner to select to view favourites only.

To display the registrations for a given period, change the timesheet view. Both timesheet views let you collapse all registrations and projects.

The Budget column displays how many hours are allocated for a task and many hours you already used. The bar changes colour according to the number of registered hours:

• Up to 80 % = Green
• Up to 100 % = Yellow
• Above 100% = Red
• Completed = Grey

To see your budget with the remaining hours, mouse over the bar.

Track time with the stopwatch

The stopwatch lets you start and stop registrations directly from the detailed timesheet.

You can start registrations from the Fast track field. Comments are linked to the registration. They become visible when you stop the registration. If you enter a number of hours on the registration and start the stopwatch, it will continue the count from there. Note: Only one registration can run at a time.

You can use an earlier registration to start a new registration. Comments from the earlier registration are copied to the new one. You click the play button to start, and the system asks you to confirm to start a new registration with today’s date.

You can see that the stopwatch runs, if you see numbers next to the icon to the left of the super search field. It will follow you around the system, when you navigate to different pages.

If you start a time registration and close the browser, the stopwatch will keep counting until you open the browser again and stop the registration. If we pass midnight, the stopwatch automatically stops the registration from the day before and starts a new one for today.

Track your absence/vacation

1. Find the right absence code
2. Enter number of hours or half/full day
3. Click the small triangle to add a comment

The registration is saved automatically when you leave the field.

If you need to track absence for a longer period of time, click the burger menu.

1. Select Register for several days
2. Enter the period and a comment
3. Click Save

You can also remove approved absence, if you later need to e.g. change your vacation.

In addition, you can register absence with the stopwatch for the codes that are set up to run in hours. It works the same way as when you track time on a project task.

Submit your hours for approval

1. Click the button Submit for approval
2. Enter the period and a comment

Your manager sees the comment during the approval process.

Set your personal settings

Click the gears icon to select your personal settings for the page, e.g.:

• Select default view incl. period and tasks
• Mark your personal preferences for the timesheet
• Default for fast track search
• Data in timesheets
• Default timesheet layout

Special remarks

Time entries with the two formats

We provide you with examples of how to enter your time based on the two formats.

Time

You remove any non-numeric signs and the apply the below rule. If you enter 1, the system translate the entry to 1 minute. 

Examples:

1 -> 00:01
11 -> 00:11
111 -> 01:11
1111 -> 11:11
12345 -> 23:45
60 -> 1:00
99 -> 1:39
160 -> 2:00
199 -> 2:39
99:99 ->100:39

Examples of input out of the time format, formatted to time format:

1,1 -> 00:11
1a34 -> 1:34

Decimal numbers

The formatting removes thousand separators and validate that the input only contains numeric characters and maximum one decimal separator. Here 1 equals 1 hour.

Examples with Danish format set to round to two decimals:

1 -> 1,00
11 -> 11,00
1,1 -> 1,10
1,12345 -> 1,12
1.234,23 -> 1.234,23
1.2,34 -> 12,34
,5 -> 0,5
05 -> 5
005 -> 5

Examples of input out of the decimal format, formatted to decimal format:

1.12 -> 112
1a34 -> Error